Check Out the Small Business Health Care Tax Credit

Small employers should check out the small business health care tax credit (made possible by passage of the Affordable Care Act) and claim it if they qualify. IRS recently revamped its Small Business Health Care Tax Credit page at IRS.gov, which will help small employers in reviewing information and resources to assist them in determining if they qualify for the credit. Additional information is furnished at this site regarding the calculation of the credit.

Small employers which pay at least half o the premiums for employee health insurance coverage under a qualifying arrangement may be eligible for this credit, which is specifically targets to help small businesses and tax-exempt organizations who provide health insurance for their employees.

This credit may be of substantial benefit to many small businesses.

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Failure to File S-Corporation Tax Return Penalties

Subchapter "S" corporations are corporations or limited liability companies that have elected to be classified under Subchapter S of the Internal Revenue Code. This classification is popular for small corporations and LLCs, as it allows for one layer of tax bypassing through of income and loss to each shareholder without taxation at the corporate level. 

Since there is no "corporate" level tax paid, in the past small business owners have sometimes not paid careful attention to the filing deadline for Form 1120S (the income tax return form for Subchapter-S entities). 

The penalties can accumulate quickly. Beginning for returns filed after December 20, 2007, the penalties are $85 per shareholder (or LLC member) per month late ($89 for returns due after December 31, 2008). For a small business with 3 shareholders, which files its 2009 Form 1120S 9 months late, the total penalty will be equal to $2,403.

If you cannot file by this deadline (March 15), call your CPA or accountant to ensure that an extension is timely filed.

New Available Online Services from the Washington Secretary of State

The Washington State Secretary of State's Office has made an announcement regarding new online services. Annual report notices can now be sent to registered agents by email, in addition to the traditional notice by mail. In order to enable the registered agent of your profit corporation, nonprofit corporation, limited liability company or limited partnership to receive the notice that your annual report is due by email, click here.

Additionally, entities can now change their registered agent or registered office address free of charge online, by clicking here. These changes normally cost $10.00 and require a paper form to be submitted.

Buy-Sell Agreements for Your Small Business

A "buy-sell agreement" or "shareholder agreement" is a concept that many small business owners have heard of, but aren't necessarily certain of what it is, how it works, or whether such an agreement is needed in their business.

What is a buy-sell agreement?

Between business partners, shareholders or members, a buy-sell agreement is a sort of "prenuptial agreement". Typically, at the start up of a business endeavor, or when a new partner buys in or is admitted to the business, it is easier to negotiate the terms of a departure or an unexpected adverse event. During this time, partners are optimistic about the future and are typically negotiating in a friendly manner, rather than in an adverse fashion. The buy-sell agreement can protect the business from a variety of unforeseen (and sometimes foreseen but brushed aside) threats, including the divorce of a partner or death or incapacitating disability. Additionally, buy-sell agreements allow for one business partner to acquire the other business partner's interest in the event of a deadlock or dispute over running the business.

How does it work?

Typically, a buy-sell agreement will either be made a part of a company’s governing documents or it can be created as a separate agreement. The agreement will define the circumstances and events that trigger its effect. The agreement will further describe who the purchasers of the departing  who the eligible purchasers are. The agreement will provide a method for valuing the business and the terms for conducting the purchase.

Why would you want a buy-sell agreement?

Business owners and partners might want a buy-sell agreement for numerous reasons; however, the ability to obtain some level of certainty in resolving ownership issues without unduly harming or burdening the business is a key factor. The buy-sell agreement also ensures that that when one person enters a business relationship with another, the parties have clearly defined those who may one day gain an interest in the company through unforeseen events and have consented to such new interest owners.This is especially important in small, closely held business, where the owners and partners know each other very well and have developed a substantial level of trust with one another.

For instance, the divorce of a business partner might trigger a requirement that the separating spouse sell any interest awarded as part of the divorce back to the business. A partner’s decision to seek dissolution could trigger a buy-sell agreement, allowing the business to continue on. The death of a partner could trigger a buy-sell agreement, ensuring the business interest is not transferred to the estate.

Maintain Effective Business Records When Starting Your New Business

When starting a new business, owners are faced with a long task list. What type of legal entity, if any, should I use? How much startup capital is needed? If I don't have equity capital, can I obtain a loan? Do I need a partner? How many, if any, employees do I need? Should I use or do I need subcontractors? Finally, how do I successfully market and sell the new firm's products and services?

Each of these tasks, plus myriad others, involve forms, records and documents. These documents form the paper trail for the new business that will be called upon in the following circumstances:

  • Obtaining credit or loans
  • Filing of tax (income, business and occupation and sales tax) and employee withholding returns with federal and state agencies
  • Compliance with employee hiring and termination laws
  • Pursuing and defending lawsuits
  • Audits (tax, safety or quality)

Owners who do not adequately establish systems for maintaining these records can face difficult circumstances. For example, presume that you have a new retail business located in a commercial building. Ten months after opening, a defective water valve causes a catastrophic flood and destroys your inventory stock. Losses are severe enough to potentially force your business to close. Without adequate inventory records, it can be very difficult to establish the value of such stock for insurance or to potentially pursue a litigation claim as a result of such loss. Without adequate records of profit and loss, it can be very difficult, it not impossible, to establish lost income. All of these measurements require the owner to establish durable systems for the maintaining of records.

Unfortunately, due to the universal law of entropy, these records, documents and receipts, if not properly organized at the birth of the business, will only become more difficult to properly organize later and will require significantly more energy and effort to properly organize.

It is all too easy to delay in establishing organizational systems for the maintenance of these records. Several websites (eHow and the IRS Small Business/Self-Employed site) serve as starting points for methods of business record storage.